Set up HIPAA compliant faxing for your healthcare practice in minutes. BAA, encryption, audit trails — everything you need.
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If your healthcare practice sends or receives faxes containing protected health information (PHI), you are required by law to use a HIPAA compliant fax service. This guide walks you through setting up HIPAA compliant faxing with usfax.com — from signing your BAA to configuring security settings and training your staff.
Set up HIPAA compliant faxing in four steps.
Create an account at usfax.com and choose the Business plan ($49/month). It includes HIPAA compliance with BAA, encryption, and audit trails. Start with a 7 day free trial.
Go to your account settings and sign the Business Associate Agreement electronically. The BAA covers all fax transmissions and document storage on usfax.com. It takes about 2 minutes — no sales calls or paperwork.
Enable two-factor authentication for all user accounts. Set up role-based access controls so only authorized staff can view sensitive faxes. Configure automatic session timeouts and review notification settings.
Train all staff who handle protected health information on proper HIPAA faxing procedures. This includes verifying fax numbers before sending, using cover sheets with confidentiality notices, and following your security policies.
usfax.com meets all HIPAA requirements for secure fax transmission.
A signed BAA is legally required before any service can handle PHI on your behalf. usfax.com provides a self-serve BAA you can sign online in minutes.
HIPAA requires encryption of PHI in transit and at rest. usfax.com uses TLS 1.3 for transmissions and AES-256 for stored documents.
Every fax sent and received is logged with timestamps, sender, recipient, and delivery status. Exportable audit reports are available for compliance reviews.
Role-based access controls ensure only authorized users can view PHI. Combined with two-factor authentication and session timeouts for maximum security.
A Business Associate Agreement (BAA) is a legal contract required by HIPAA between a healthcare provider (covered entity) and any service that handles protected health information (PHI). Without a signed BAA, using an online fax service for PHI is a HIPAA violation.
Sign up for the Business plan, go to your account settings, and sign the BAA electronically. The process takes about 2 minutes — no sales calls, no paperwork, no waiting.
usfax.com uses TLS 1.3 encryption for all fax transmissions in transit and AES-256 encryption for all stored documents at rest. All data is encrypted end-to-end.
Yes. HIPAA requires that all staff who handle PHI receive training on proper procedures. This includes knowing how to send faxes securely, verify recipient numbers, and use cover sheets with confidentiality notices.
HIPAA compliance with a BAA is included on the Business plan ($49/month). The Business plan includes encryption, audit trails, and access controls.
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